Conference budget, continuous cost and revenue monitoring, cash management, keeping and balancing accounts are important elements for a successful event.
Venue search, reservation and confirmation
Depending on the size and demands of a conference, it is important that the conference venue is carefully selected.
Trade displays & exhibitor liaison
Many conferences, mainly medical, are organized with parallel exhibitions. Exhibitors are often sponsors of the event and their financial involvement is important for the success of the conference. Consulting role on the selection of the exhibition area, design of the exhibition area floor plan, establishment of sponsorship prices, design and printing of sponsorship leaflet, construction of stands and communication with sponsors are part of our services.
Design and Printing Material
Supervision of the design and printing of: 1st & 2nd Announcement Leaflets, Registration Forms, Final Programme, Invitations, Certificates of Attendance,
Badges, Posters, Vouchers, Abstract Books, Folders etc.
Free time during a conference is limited. A well-organized social programme must be scheduled to satisfy both participants and accompanying spouses. Anything from Akamas Safari to a Traditional Folkloric Show can be offered to the participants in coordination with the organizing committee.
- Communication and correspondence with Invited Speakers, Organizing Committee and Abstract Authors
- Coordination and mailing of the required material
- Handling of participant’s registrations, accommodation, event participation, settlement of payment, receipt issuance and confirmation
- Administration and management of abstracts submission and authors notification
- Creation of statistics report for better event monitoring
- Creation and design of the conference website including online registration and online abstract submission forms
- Souvenir Gifts for Invited Speakers and participants
- Conference Bags
- Conference Promotion (i.e. Press confenences, press releases, posters etc.)
Our experienced and skilled personnel, conversant in foreign languages, are present throughout the duration of the conference for coordinating all aspects of the event.
- On-site registration desk for pre-registrants and new registrations
- Printing of badges and certificates of attendance for new registrants
- Dissemination of conference material (conference bags, badges, vouchers etc.)
- Use of high quality technical equipment and suitably staffed conference rooms ensuring the smooth running of the conference
- Transportation of conference material to the conference venue
- Conference Room Decoration
- Audiovisual equipment, interpretation and videoconferencing
- Flags of countries
- The ticketing department undertakes the issue and dispatch of all air tickets at the best possible prices. Constant communication with airlines to secure special fares for participants
- Hotel Bookings
- Representative at the airport to welcome & assist participants
- Transportation of participants to their hotels of residence
- Transportation of participants from their hotels of residence to the conference venue (shuttle bus service)
- Transportation of participants from their hotels to social events
- Optional Tours & Excursions
- Delivery and settlement of bills
- Delivery of material and files to the Organizing Committee